Estimate vs Quote vs Invoice: What Contractors Send When
Send the wrong document and you've either committed to a price you guessed or confused a client into not paying. The sequence matters.
Estimate — the educated guess
Non-binding ballpark to win the conversation. Label it clearly as an estimate; note that final cost may vary with site conditions. Generate it first, quickly — speed wins bids.
Quote — the fixed offer
A committed price for a defined scope. Once accepted, it's the contract baseline — changes go through change orders, not surprises on the invoice.
Invoice — the request for payment
Mirrors the accepted quote plus approved changes. Matching line items across quote and invoice is what makes clients pay without questions — our generator keeps the same lines across all three document types.
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